The PCRSD Board of Trustees took action on the following items during the November 9, 2011 meeting:

1. Consent Agenda Items
   Motion to approve consent agenda passed 5-0
2. 2012 Budget
   Motion to approve the 2012 Budget passed 5-0
   The budget included a rate increase for the Blair Heights Treatment Only charge.
   
3. Purchase of a One-Ton Pick-up Truck
   Motion to purchase a Ford F-350 priced at $22,463.82 from Dave Littleton Ford passed 5-0
   Dave Littleton Ford was the lowest bidder.
   

NOTE: A Public Hearing will begin at 6:00 p.m. at the PCRSD office in Tracy and the regular Board Meeting will commence immediately following.


Public Hearing

1. Public Hearing for Blair Heights Treatment Only Charge

Board of Trustees Meeting

1. 1. Call to Order
   2. Consent Agenda Items *
      a. Approval of Minutes for October 12, 2011 Meeting
      b. Payment of Bills
      
   3. Public Comments: This is the time when members of the audience should address items not on tonight's agenda. Please step to the podium and state your name and address for the record.
   4. 2012 Budget *
   5. Purchase of a One-Ton Pick-up Truck *
   6. Billing Process Discussion
   7. Personnel Policy Discussion
   8. Executive Director Update
      
   9. Executive Session to Discuss Personnel Pursuant to RSMo. Sec. 610.021(3)
   10. Adjournment

Note: The Board may take action on items with this marking: *.

There will be a Board of Trustees meeting on Wednesday, October 12th at 6:00 p.m. at the PCRSD office in Tracy. The following items are on the agenda:

1. 1. Call to Order
   2. Consent Agenda Items *
      a. Approval of Minutes for September 14, 2011 Meeting
      b. Payment of Bills
      
   3. Public Comments: This is the time when members of the audience should address items not on tonight's agenda. Please step to the podium and state your name and address for the record.
   4. Calling 2006 Local Bonds *
   5. Timber Creek Sewer Company Cooperative Agreement (Re: Misty Springs) *
   6. SSES Update
   7. Connection Requirement Rules & Regulations Discussion
   8. 2012 Budget Discussion
   9. Executive Director Update
   10. Adjournment

Note: The Board may take action on items with this marking: *.

The PCRSD Board of Trustees took action on the following items during the September 14, 2011 meeting:

1. Consent Agenda Items
   Motion to approve consent agenda passed 4-0
2. 2006 Local Bonds Refinancing
   Motion to pursue refinancing passed 4-0
   McLiney and Co. will begin the process of refunding the 2006 local bonds. Final approval for the refinancing will occur at a later meeting.
3. 2011 Budget Amendment
   Motion to amend the 2011 Operating Budget passed 4-0
   The amendment moved $10,000 to Office Equipment from Salaires & OT to pay for the new accounting software. It was fiscally neutral.
   
4. Water District 4 Shut-off Agreement
   Motion to approve the shut-off agreement passed 4-0
   

There will be a Board of Trustees meeting on Wednesday, September 14th at 6:00 p.m. at the PCRSD office in Tracy. The following items are on the agenda:

1. 1. Call to Order
   2. Consent Agenda Items *
      a. Approval of Minutes for August 10, 2011 Meeting
      b. Payment of Bills
      
   3. Public Comments: This is the time when members of the audience should address items not on tonight's agenda. Please step to the podium and state your name and address for the record.
   4. Timber Creek Treatment of Misty Springs
   5. 2006 Local Bonds Refinancing *
   6. 2011 Budget Amendment - Re: Accounting Software *
   7. Water District No. 4 Shut-off Agreement *
   8. Connection Requirement Rules & Regulations Discussion
   9. FYI Packet
   10. Adjournment

Note: The Board may take action on items with this marking: *.

The PCRSD Board of Trustees took action on the following items during the August 10, 2011 meeting:

1. Consent Agenda Items
   Motion to approve consent agenda passed 5-0
   
2. Park Hill School District - Union Chapel School Interceptor Update
   No Action Taken
   Jim Rich and Dr. Paul Kelly provided historical information and a current status update for the proposed sewer line.
3. FundBalance Accounting Software and Server Purchase
   Motion to approve software agreement and server purchase passed 5-0
4. Preliminary 2012 Operating Budget Discussion
   No action taken
   

There will be a Board of Trustees meeting on Wednesday, August 10th at 6:00 p.m. at the PCRSD office in Tracy. The following items are on the agenda:

1. 1. Call to Order
   2. Consent Agenda Items *
      a. Approval of Minutes for July 13, 2011 Meeting
      b. Payment of Bills
      
   3. Public Comments: This is the time when members of the audience should address items not on tonight's agenda. Please step to the podium and state your name and address for the record.
   4. Park Hill School District - Union Chapel School Sewer Line Update
   5. FundBalance Accounting Software and Server Purchase *
   6. Preliminary 2012 Operating Budget Discussion
   7. FYI Packet
   8. Adjournment

Note: The Board may take action on items with this marking: *.

The District, in an effort to evaluate the condition of its sewer lines, will be conducting smoke testing in certain neighborhoods over the next two weeks. Below is the list of neighborhoods that will be tested and the anticipated testing dates:

• Park Hills - Monday, July 25 and Tuesday, July 26
  
• Hidden Valley - Tuesday, July 26
• Townhouse Estates & Willowick - Tuesday, July 26
• Walnut Creek - Wednesday, July 27; Monday, August 1; and Tuesday, August 2
• Misty Woods - Wednesday, August 3 and Thursday, August 4

The tests will be performed by TREKK Design Group. The smoke is NON-TOXIC, NON-STAINING, HAS NO ODOR, WHITE TO GRAY IN COLOR, CREATES NO FIRE HAZARD, AND IS NOT HARMFUL TO PETS. The smoke should not enter your building unless you have defective plumbing or dried up drain traps.

Should you detect smoke in your building, the room should be ventilated through an open window or door and the smoke will dissipate quickly. Should smoke enter your building and you need assistance, please notify the field technicians who are conducting the test. To reduce the potential of smoke entering your building, pour water into drains that are seldom used.  Also, adding a small amount of vegetable oil will help slow down the evaporation of water in your drains.   

If you need special assistance or know of any individual in your neighborhood who may need assistance, or if you would like additional information, please contact TREKK's field manager, Mark Calvert, at 816.777.6746 or the our office at 816.858.2052.

Note: Due to the extreme heat, this schedule may change to protect the health of the workers performing the tests. Any schedule changes will be posted here and on the District's calendar under the Home menu at the top of the site.

The PCRSD Board of Trustees took action on the following items during the July 13, 2011 meeting:

1. Consent Agenda Items
   Motion to approve consent agenda passed 5-0
   
2. Accounting Software
   No action taken
   Staff was directed to obtain additional cost information
   
3. Misty Springs Financial Agreement
   No action taken
   Staff was directed to continue working with Timber Creek
   
4. Rules & Regulations Amendment – Debt Service Early Payoff
   Motion to approve amendment effective September 1st passed 5-0
   Customers will be notified early debt service payoff will cease September 1st.
   
5. Other Business
   Motion to approve ICMA conference expense reimbursement passed 5-0
   
6. Executive Session for Privileged Attorney-Client Communication per RSMo. 610.021(1)
   No action taken
   

There will be a Board of Trustees meeting on Wednesday, July 13th at 6:00 p.m. at the PCRSD office in Tracy. The following items are on the agenda:

1. 1. Call to Order
   2. Consent Agenda Items *
      a. Approval of Minutes for June 8, 2011 Meeting
      b. Payment of Bills
   3. Public Comments: This is the time when members of the audience should address items not on tonight's agenda. Please step to the podium and state your name and address for the record.
   4. Accounting Software *
   5. Misty Springs Financial Agreement *
   6. Brush Creek WWTF Outfall Closeout *
   7. Rules & Regulations Amendment - Debt Service Early Payoff *
   8. Personnel Policy Draft
   9. SSES Phase 1 Update
   10. FYI Packet
   11. Adjournment
   12. Executive Session Re: Privileged Attorney-Client Communication per RSMo. 610.021(1)

Note: The Board may take action on items with this marking: *.