The PCRSD Board of Trustees took action on the following items during the July 13, 2011 meeting:

1. Consent Agenda Items
   Motion to approve consent agenda passed 5-0
   
2. Accounting Software
   No action taken
   Staff was directed to obtain additional cost information
   
3. Misty Springs Financial Agreement
   No action taken
   Staff was directed to continue working with Timber Creek
   
4. Rules & Regulations Amendment – Debt Service Early Payoff
   Motion to approve amendment effective September 1st passed 5-0
   Customers will be notified early debt service payoff will cease September 1st.
   
5. Other Business
   Motion to approve ICMA conference expense reimbursement passed 5-0
   
6. Executive Session for Privileged Attorney-Client Communication per RSMo. 610.021(1)
   No action taken
   

There will be a Board of Trustees meeting on Wednesday, July 13th at 6:00 p.m. at the PCRSD office in Tracy. The following items are on the agenda:

1. 1. Call to Order
   2. Consent Agenda Items *
      a. Approval of Minutes for June 8, 2011 Meeting
      b. Payment of Bills
   3. Public Comments: This is the time when members of the audience should address items not on tonight's agenda. Please step to the podium and state your name and address for the record.
   4. Accounting Software *
   5. Misty Springs Financial Agreement *
   6. Brush Creek WWTF Outfall Closeout *
   7. Rules & Regulations Amendment - Debt Service Early Payoff *
   8. Personnel Policy Draft
   9. SSES Phase 1 Update
   10. FYI Packet
   11. Adjournment
   12. Executive Session Re: Privileged Attorney-Client Communication per RSMo. 610.021(1)

Note: The Board may take action on items with this marking: *.

The PCRSD Board of Trustees will be considering an amendment to the Rules & Regulations with regards to debt service assessments and early payoff provisions during the July 13th meeting. The amendment as proposed has been posted below for review. The amendment would remove the provision allowing customers to pay off the debt obligation ahead of schedule.

The Platte County Regional Sewer District is accepting applications for the part-time position of Billing Clerk. Duties include mailing bills, processing payments, and handling customer service inquiries. Work week will consist of 20-25 hours with flexible scheduling available. The official job description is below. For more information, call (816) 858-2052. Submit resumes to 414 St. Rte. 273, Tracy, MO 64079. Reviews begin immediately and position will be open until filled. EEOE

The PCRSD Board of Trustees took the following action during the Executive Session to discuss personnel per RSMo. 610.012(3):

Motion to eliminate the Customer Service Representative and Accounts Administrator positions effective June 10, 2011, create the Billing Clerk position, appoint Margaret Srite as Billing Clerk, and extend full-time benefits to Ms. Srite for three months passed 5-0. Roll call vote below:

     Lewis Sanders, yes;
     Aaron Jung, yes;
     Jim Plunkett, yes;
     Norm Beeman, yes;
     Tony Paolillo, yes.

The PCRSD Board of Trustees took action on the following items during the June 8, 2011 meeting:

1. Consent Agenda Items
   Motion to approve consent agenda passed 3-0 (2 abstentions)
2. Election of Officers
   Motion to elect Aaron Jung as Chairman passed 3-0 (2 abstentions)
   Motion to elect Lewis Sanders as Vice-Chairman passed 4-0 (1 abstention)
   Motion to elect Jim Plunkett as Treasurer passed 4-0 (1 abstention)
   Motion to elect Shawn Burns as Secretary passed 5-0
3. Security Benefit 457(b) Deferred Compensation Resolution for employees
   Motion to approve the resolution passed 5-0
   
4. Brush Creek WWTF Outfall Closeout
   Motion to approve payment upon successful DNR inspection passed 5-0
   Payment will be held by District staff until DNR performs an inspection and approves the construction.

There will be a Board of Trustees meeting on Wednesday, June 8th at 6:00 p.m. at the PCRSD office in Tracy. The following items are on the agenda:

1. 1. Call to Order
   2. Consent Agenda Items *
      a. Approval of Minutes for May 11, 2011 Meeting
      b. Payment of Bills
   3. Public Comments: This is the time when members of the audience should address items not on tonight's agenda. Please step to the podium and state your name and address for the record.
   4. Election of Officers *
   5. Security Benefit 457(b) Deferred Compensation Resolution for Employee Contributions *
   6. Brush Creek WWTF Outfall Closeout *
   7. Connection Fees and Debt Service Discussion
   8. Misty Springs Update
   9. SSES Phase 1 Update
   10. FYI Packet
   11. Adjournment
   12. Executive Session Re: Personnel per RSMo. 610.012(3)

Note: The Board may take action on items with this marking: *.

The PCRSD Board of Trustees took action on the following items during the March 9, 2011 meeting:

1. Consent Agenda Items
   Motion to approve consent agenda passed 3-0
2. Collection Fee Appeal for 6701 NW Hidden Valley Road
   Motion to waive 50% of collection fees passed 3-0
   Customer was also required to enroll in the ACH auto-pay program.
   
3. Public Water Supply District No. 6 Water Shutoff Agreement
   Motion to approve the agreement with conditions passed 3-0
   The agreement will be considered valid once the liability and insurance provisions are deemed satisfactory by staff.
   
4. Sewer Easement at 6501 Claret Court
   Motion to accept the easement passed 3-0
   
5. Rules and Regulations Amendments – Re: Collections
   Motion to approve the amendments passed 3-0
   The amendments updated a statutory reference and changed the water shutoff eligibility date to 60 days.
   
6. North Hills Engineering On-Call Engineering Service Contract
   Motion to approve the contract passed 3-0
   Decision regarding a secondary on-call engineering firm will be made during a later meeting.
   

The PCRSD Board of Trustees will be considering two amendments to the Rules & Regulations with regards to the collections procedure of delinquent accounts at the May 11th meeting. The amendments as proposed have been posted below for review. The first amendment changes the delinquency period to 60 days from three months. The second amendment updates the state statute reference.

MEETING NOTE: The meeting will be delayed 30 minutes. At 6:00 p.m. there will be a recognition ceremony honoring Trustee Deborah Hammond for her service to the District.

There will be a Board of Trustees meeting on Wednesday, April 13th at 6:30 p.m. at the PCRSD office in Tracy. The following items are on the agenda:

1. Call to Order
2. Consent Agenda Items *
   a. Approval of Minutes for April 13, 2011 Meeting
   b. Payment of Bills
   
3. Public Comments: This is the time when members of the audience should address items not on tonight's agenda. Please step to the podium and state your name and address for the record.
4. Collection Fee Appeal: 6701 NW Hidden Valley Road *
5. Public Water Supply District No. 6 Water Shutoff Agreement *
6. Sewer Easement at 6501 Claret Court *
7. Rules and Regulations Amendments Re: Collections *
8. Security Benefit 457(b) Retirement Presentation
9. North Hills Engineering On-Call Engineering Service Contract *
10. SSES Phase I Update
11. FYI Packet
12. Adjournment
    

Note: The Board may take action on items with this marking: *.